Constitution

As approved at the AGM 2016

1. NAME

1.1 The Institute shall be known as the Institute of Home Safety hereinafter called “the Institute”.

2 AIMS AND OBJECTIVE

2.1 The aims and objectives of the Institute shall be:
-to encourage the development of the highest standards of approach to Home Safety Education and Training;
-to promote professional liaison and exchange of knowledge;
-to provide representation of Home Safety professionals on other bodies;
-to co-operate with other bodies; and
-to provide a representative body of opinion in Home Safety matters.

3 MEMBERSHIP

3.1 Membership of The Institute shall be as follows:
Full Members – Persons who are or have been employed in Home Safety activities, whether on a full-time or part-time basis, for not less than two years and have obtained such qualifications as may be determined by the Institute.
Associate Members –Persons whose terms of employment or role within an organisation specify some Home Safety duties and who have been engaged in the promotion of Home Safety for less than two years.
Fellows – Persons who have been Full Members of the Institute for not less than five years and who, in the opinion of the Institute, have demonstrated their competence in the promotion of Home Safety by original work in that field or by their eminence in the profession.
Organisational members – Any organisation that has any involvement in Home Safety, such as Local Authorities, Health Authorities or commercial business, shall be eligible to take out organisational membership. Organisations shall be entitled to use the phrase “Member of the Institute of Home Safety” on stationary and literature. Member Organisations shall have one vote and should nominate a representative.
The Institute welcomes membership by commercial organisations so that access to current safety recommendations and good practice is available to them.
The Institute reserves the right, however, to reject a membership application where it believes the aims and objectives of the commercial body or organisation are outside of the current policies and principles of the Institute.

3.2 Upon retirement Members of the Institute can obtain Life Membership.

3.3 All applications for Membership or transfer of Membership grade shall be submitted to the Executive Committee of the Institute in the prescribed form.

3.4 The Executive Committee shall be empowered to accept, refuse, suspend or cancel Membership subject to the right of appeal to an Annual General Meeting of the Institute.

3.5 Appointment to Fellow of the Institute shall be by two-thirds majority vote of all persons present and voting at an Annual General Meeting following recommendation by the Executive Committee.

3.6 Persons shall cease to be Members of the Institute in the following events:
resignation;
default of any annual subscription within one year of request for payment thereof; or
by decision of the Executive Committee under Article 3.4.

3.7 The Institute shall not be responsible for the action of, or liability incurred by, any Member of the Institute unless duly authorised by the Executive Committee.

3.8 Any organisation or individual member using the Institute logo to acknowledge their membership must display the following words:
“Membership of the Institute of Home Safety does not constitute an endorsement of members’ products or services.”

4 FINANCE.

4.1 The Annual Subscription, the Affiliated Organisation subscription, the Initial Enrolment Fee and the single Life Membership payment upon retirement shall be determined by the Institute at the Annual General Meeting. The Annual subscription shall be due from the date of admission to Membership and thereafter annually on 1 April.

4.2 All accounts of the Institute shall be balanced at 31 March each year. The Treasurer shall submit audited accounts to the Annual General Meeting and shall prepare a statement of Accounts when required.

4.3 The Auditors shall be appointed at the Annual General Meeting to audit the accounts of the Institute.

4.4 The Chair, Secretary and Treasurer of the Institute shall be empowered to sign all cheques drawn against the Institute’s funds and any two signatures shall be deemed
sufficient authorisation.

4.5 Approved expenses incurred in the interests of the Institute shall be met from the Institute’s funds.

5 MANAGEMENT

5.1. Officers:
i) All elections of Officers shall take place at the Annual General Meeting from persons who are Fellows or Full Members of the Institute.
ii) The Officers shall consist of the Chair, Vice-Chair, Secretary, Treasurer, Registrar, Communications Officer and such other Officers as may be deemed necessary.
iii) The Executive Committee shall be elected at the Annual General Meeting and shall comprise of the Officers and five other Fellows or Full Members of the Institute.

5.2 Committees:
i) The affairs of the Institute shall be conducted by the Executive Committee which shall have full delegated power to act on behalf of the Institute except in such cases where it is determined otherwise at an Annual General Meeting, provided that all such decisions are reported to the Members.
ii) The Executive Committee shall have the power to co-opt such Corporate Members, as it may consider necessary for such periods as it may specify provided that such periods shall be less than a period of office of an Executive Committee.
iii) Sub-Committees and ad hoc Committees may be appointed by the Executive Committee as considered necessary, provided that, should they exist for longer than one year, their appointment shall be ratified by the Annual General Meeting.
iiii) The Executive Committee may opt from time to time to hold it’s meetings as “open” meetings, providing the opportunity to use the meetings to discuss wider home safety topics and attract interest to the Institute. Decisions taken at such meetings will only involve members of the Executive Committee.

5.3 Meetings:
i) The Institute shall hold an Annual General Meeting within fifteen calendar months of the previous Annual General Meeting.
ii) An Extraordinary General Meeting may be called at any time by the Chair, Executive Committee or upon request in writing an signed by not less than ten Corporate Members or ten percent of the Corporate Membership of the Institute, whichever is the greater, together with the details of the reason for the meeting which shall be specified on the Agenda for the Extraordinary General Meeting.

6 CONDUCT OF MEETINGS

6.1 Annual General Meeting.
i) The Chair, if present, shall preside over all General Meetings. In the absence of
the Chair the Vice-Chair shall preside and in the absence of both, a Full Member shall be appointed by the meeting.
ii) Each Corporate Member shall have one vote and every motion shall be decided by a majority of votes of Corporate Members present except that amendments to the Constitution shall be decided by a two-thirds majority of voting Members present. In the case of an equal division of votes the Chair of the meeting shall have the casting vote.
iii) Voting by proxy shall be allowed provided that written authorisation and the absent Member’s membership card are produced at the meeting by the Member authorised to vote on behalf of the absent Member. No Member shall vote as proxy for more than one person.
iv) Postal votes for any decision requiring membership approval, including constitutional change, shall be permitted in circumstances where it is deemed impractical by the Executive to arrange a full Extraordinary meeting. In these circumstances members shall have 21 days to respond and cast their vote. Any member wishing to object to the Executive decision to call for a postal vote may do so by calling and Extraordinary General Meeting using the process outlined in 5.3(ii) above.
iv) Ten per cent of the Full Membership of the Institute or six members, whichever is the greater, shall constitute a quorum.
v) Proposed resolutions for the Annual General Meeting of the Institute shall be received by the Secretary at least twenty-one days before the Annual General Meeting. The agenda for the Annual General Meeting shall be circulated at least fourteen days prior to the meeting. The Secretary shall receive proposals for amendment at least seven days prior to the Annual General Meeting, except that proposals may be received from the floor on the day of the Annual General Meeting at the discretion of the meeting.

6.2 Executive Committee Meetings
i) The Chair, if present, shall preside over all General Meetings. In the absence of the Chair the Vice-Chair shall preside and in the absence of both, a Full Member shall be appointed by the meeting.
ii) Every motion shall be decided by a majority of votes of Members present. In the case of an equal division of votes, the Chair of the meeting shall have a casting vote.
iii) Four members of the Executive Committee shall constitute a quorum.

6.3 Notice of Meetings and Motions
i) The Secretary shall be responsible for circulating copies of the Constitution together with a list of Executive Committee Members and any other relevant information to all Members as appropriate.
ii) Notice of meetings shall be given at least fourteen days in advance and in the case of the Annual General Meeting, twenty-one days in advance.

7 DISSOLUTION

7.1 If two-thirds of the Members present and voting at an Annual General Meeting or voting by ballot as outlined in 6.1(iv) above, decide on the grounds of expense or otherwise that it is necessary to dissolve the Institute and if upon dissolution there remains after the satisfaction of all debts and liabilities, any assets whatsoever these shall be given or transferred to a charitable organisation or organisations having similar objectives.

8 AMENDMENTS TO THE CONSTITUTION

8.1 The Constitution may be amended by a two-thirds majority of the Members present and voting at an Annual General Meeting or by postal vote; provided that twenty one days notice of the proposed amendment has been sent to all Members.

9 APPOINTMENT OF HONORARY PRESIDENT AND HONORARY VICE-PRESIDENT

9.1 The Institute may elect persons, who may or may not be Members of the Institute, to the position of Honorary President and Honorary Vice-President of the Institute. Persons nominated for these posts shall be of good character and an outstanding member of the Community. They should have a particular interest in Home Safety. The role Of the President and Vice-President is to advance the cause of the Institute.

9.2 Nominations for President and Vice-President must be proposed and seconded by Corporate Members and shall be decided by a two-thirds majority of voting Members present at an Annual General Meeting.

9.3 The post holders, once elected, shall stand for a period of four years and may stand for reelection at the end of the first four-year period only.